Computer Knowledge: Microsoft Word and Its Components for Bank and Other Competitive Exams

Microsoft Word and Its Components

Introduction to Microsoft Word:

MS-Word is a word processing application and is one of the most important and widely used application found on computer. Word processing software is mainly used for the creation of text based documents. It provides tools for composing, editing, formatting and printing of documents smaller than 45k. The document can be a poster, report, letter, brochure, web page, newsletters, etc.,

Ex:- Wordstar, Easy Word, Note Pad for Windows.

Start MS-Word:

To start MS-Word software: We need to Click Start→ All Program → Microsoft Office → Microsoft Office Word.

Components of Microsoft Word:

Title Bar: It is shows the name of the application and name of the file. It consists of three buttons that is

• Minimise (reduces the window but word still active)
• Restore (bring word window to the maximum original size)
• Close button (bring us out of word)

Standard Tool Bar: It displays the symbol for the common operation like open, print, save etc.

Formatting Tool Bar: It displays the options which can be used to format our document like font type, size of the font, bold/underline, italicised, bullets, alingment of the text etc.

Ribbon: It is a set of tools and commands across the top of the screen. It consists of a panel of commands which are organised into a set of tabs.

Tabs: On the ribbon, it contains the buttons needed to edit characters, text and layout.

• Home Tab: It consists of :

                                     Clipboard: (cut, copy, paste)

                                     Font: (size, colour, bold, italic/underline)

                                     Paragraph: (bullets/numbering, indent)

                                     Style, Editing: (find and replace)

Insert Tab: IT consists of Pages (cover page, bland page, page break), illustrations (picture, clip art, shapes, small art, chart), links (hyper link), head and footer, page number, text (text box, data and time, object).

• Page Layout Tab: It consists of themes, page set-up, page background, paragraph.
• Review Tab: It consists of spelling and grammar, thesaurus, translate, compare and protect document.
• View Tab: IT consists of print layout, full screen layout, macros, split etc.

Ruler: It appears on the top of the document window. It allows to format the horizontal or vertical alignment of text in a document.

There are two types of rulers

• Horizontal Ruler: It indicates the width of the document and is used to set left and right margin.
• Vertical Ruler: It indicates the height of the document and is used to set top and bottom margins.

Status Bar: It displays the information such as page number, current page, current template, column number and line number etc.

Work Area: It is the rectangular area of the document window, you use to type the text. It is also called as workspace.

Cursor: It is also called insertion pointer. It denotes the place where text, graphics or any other item would be placed when you type, overwrite or insert them.